--- title: "Portfolio Investments: Managing Investment Transactions" description: Create, manage, and track investment transactions against existing holdings in ark Portfolio Investments. This guide covers supported transaction types, allocation and reconciliation requirements, portfolio attributes, supporting document attachments, arkGL integration, journal entry management, bulk upload and export options, and workflows for maintaining ongoing investment activity. --- [Skip to content](https://connect.arkpes.com/knowledge/portfolio-investments-managing-investment-transactions#main-content) English - United States Show submenu for translations [Submit a Ticket](https://connect.arkpes.com/knowledge/kb-tickets/new?hsLang=en-us) [My Tickets](https://connect.arkpes.com/tickets?hsLang=en-us) [![ark](https://connect.arkpes.com/hs-fs/hubfs/ARK__Logotype_fullcolor.png?width=200&height=68&name=ARK__Logotype_fullcolor.png)](https://connect.arkpes.com/knowledge?hsLang=en-us) Open main navigation Close main navigation - English - United States Show submenu for translations - [Submit a Ticket](https://connect.arkpes.com/knowledge/kb-tickets/new) - [My Tickets](https://connect.arkpes.com/tickets) - [Email Ark Support](mailto:support@arkpes.com) [Email Ark Support](mailto:support@arkpes.com) Search the knowledge base - There are no suggestions because the search field is empty. 1. [Ark Knowledge Center](https://connect.arkpes.com/knowledge?hsLang=en-us) 2. [NEW Portfolio Investments](https://connect.arkpes.com/knowledge/new-portfolio-investments?hsLang=en-us) # Portfolio Investments: Managing Investment Transactions ###### **Portfolio Investments: Managing Investment Transactions** This guide explains how to create and manage Investment Transactions in Portfolio Investments. Investment transactions record activity related to an existing holding, such as sales, valuations, conversions, distributions, and other investment events. Transactions update the position of an investment across securities, lots, and participating entities. If your portfolio is connected to **arkGL**, transactions may also generate **journal entries**. --- ###### **What You’ll Learn** In this guide, you’ll learn how to: - Navigate the **Investment Transactions** page - Create and manage investment transactions - Understand available **transaction types** - Complete the **investment transaction modal** - Send Investment Transactions to arkGL using Save & Send to GL or the bulk Send to GL action - View or edit existing transactions - Download or upload transaction templates - Export or delete transaction records --- ###### **Jump to Section** - [What You’ll Learn](https://connect.arkpes.com/knowledge/portfolio-investments-managing-investment-transactions#whatyou) - [Who Can Use This Feature](https://connect.arkpes.com/knowledge/portfolio-investments-managing-investment-transactions#whocan) - [Before You Begin](https://connect.arkpes.com/knowledge/portfolio-investments-managing-investment-transactions#beforeyou) - [What Are Investment Transactions?](https://connect.arkpes.com/knowledge/portfolio-investments-managing-investment-transactions#whatare) - [Investment Transactions Page](https://connect.arkpes.com/knowledge/portfolio-investments-managing-investment-transactions#invtranspage) - [Step-by-Step: Create an Investment Transaction](https://connect.arkpes.com/knowledge/portfolio-investments-managing-investment-transactions#stepbycreate) - [Transaction Types](https://connect.arkpes.com/knowledge/portfolio-investments-managing-investment-transactions#transtypes) - [Complete the Investment Transaction Modal](https://connect.arkpes.com/knowledge/portfolio-investments-managing-investment-transactions#complete) - [Step-by-Step: View or Edit Transaction Details](https://connect.arkpes.com/knowledge/portfolio-investments-managing-investment-transactions#stepbyview) - [Transactions in a Published SOI Period](https://connect.arkpes.com/knowledge/portfolio-investments-managing-investment-transactions#transactions-in) - ###### [Step-by-Step: Download or Upload a Transaction Template](https://connect.arkpes.com/knowledge/portfolio-investments-managing-investment-transactions#stepbydown) - ###### [Step-by-Step: Export Investment Transactions](https://connect.arkpes.com/knowledge/portfolio-investments-managing-investment-transactions#stepbyexport) - [Step-by-Step: Delete Investment Transactions](https://connect.arkpes.com/knowledge/portfolio-investments-managing-investment-transactions#stepbydelete) - [Best Practices](https://connect.arkpes.com/knowledge/portfolio-investments-managing-investment-transactions#bestpract) - [Next Steps](https://connect.arkpes.com/knowledge/portfolio-investments-managing-investment-transactions#nextstep) --- ###### **Who Can Use This Feature** **Ark Client Admin** - Access to all funds within their client - Can create, edit, and manage investment transactions **Basic Admin** - Access limited to funds on their **Fund Team** - Can create and manage investment transactions where applicable **Fund User Admin** - Read-only access to investment transactions - May edit **Portfolio Attribute values** if the attribute is configured with **“Read Only User Can Edit.”** --- ###### **Before You Begin** Before creating an investment transaction: - A **holding (purchase)** must already exist for the security. - The **Asset** and **Security** must already be created. - Required **Portfolio Attributes** should be configured if applicable. - Available transaction fields may vary depending on the **security type** associated with the investment. --- ###### **What Are Investment Transactions?** Investment transactions record activity that affects an existing holding. Examples include: - Sales - Valuations - Income - Expenses - Conversions - Write-offs These transactions update the investment’s position and may affect realized or unrealized values across participating entities. --- ##### **Investment Transactions Page** Navigate to **Portfolio Investments → Investment Transactions** to view and manage investment activity. The **Investment Transactions table** displays recorded investment activity across assets and securities. Columns may include: - Lot ID - Asset Name - Security Name - Security Type - Transaction Type Users can: - Search transactions using the **Search by keyword** field - Sort or filter columns - Click **View Details** to review or edit a transaction - Click **Add New** to create a new transaction --- ###### **Step-by-Step: Create an Investment Transaction** Follow these steps to create a new investment transaction. 1. Navigate to **Portfolio Investments → Investment Transactions**. 2. Click **Add New → New Investment Transaction**. 3. Select the **Transaction Type**. 4. Enter the required transaction details. 5. Configure allocations as needed. 6. Review the **Transaction Summary**. 7. Click **Save** to update the Investment Transaction, or **Save & Send to GL** to update the Investment Transaction and review any resulting Journal Entry changes. --- ###### **Transaction Types** When creating a transaction, users select a **Transaction Type**. Available transaction categories may include: **Common Transactions** - Sales - Valuation **Conversions** - Acquisition - Conversion **Dispositions** - Write Off - Full Realization **Fund Transactions** - Fund Contribution - Capital Gain Distribution - Stock Distribution **Other Investment Activity** - Stock Split - Return of Capital - Income - Expense - Escrow - Airdrop - Gas and Transfer Fees - Transfer The available fields in the transaction modal may vary depending on the **transaction type** and **security type** selected. Conversions can be full or partial using Conversion %. See [Portfolio Investments: Partial Conversions](https://connect.arkpes.com/knowledge/portfolio-investments-partial-conversions?hsLang=en-us). Airdrop, Gas and Transfer Fees, and Transfer are used for cryptocurrency positions. See [Portfolio Investments: Cryptocurrency Transactions](https://connect.arkpes.com/knowledge/portfolio-investments-cryptocurrency-transactions?hsLang=en-us). --- ###### **Complete the Investment Transaction Modal** The investment transaction modal contains several sections used to capture transaction information. **Details** The **Details** section captures the core transaction information. Typical fields include: - Asset - Security - Transaction Date Additional fields may appear depending on the **transaction type** and **security type**. **Entity Allocations** The **Entity Allocations** section distributes the transaction across the investment structure. Allocations may occur across: - Securities - Lots - Purchasing entities - Flow-through entities Values entered in this section must reconcile before the transaction can be saved. **Summary** The **Summary panel** automatically updates as allocation values are entered. It displays the impact of the transaction on the investment position, including realized and unrealized values. --- ###### **Step-by-Step: View or Edit Transaction Details** Users can open existing transactions to review or update information. 1. Navigate to **Portfolio Investments → Investment Transactions**. 2. Locate the transaction in the table. 3. Click **View Details**. 4. Review or update transaction information as needed. 5. Click **Save** to create the Investment Transaction, or **Save & Send to GL** to create the Investment Transaction and review the proposed Journal Entry(s) before creating them in arkGL. > **Note:** **Save & Send to GL** is available when creating a new Investment Transaction or when saving changes to an existing transaction. To send an existing transaction to arkGL without making changes, select the transaction from the Investment Transactions page and use **Send to GL** from the **Actions** menu. ***Note:** Editing may be restricted for two different reasons.* - ***Published Schedule of Investments period** — the transaction is fully read-only and no fields can be edited. See Transactions in a Published SOI Period below.* - ***Later-dated activity on the lot** — to keep reported values accurate, ark rejects changes made behind activity that already happened later on the same lot. Adding, editing, or deleting a Sale, Conversion, Income, Expense, Fund Contribution, Capital Gain Distribution, Stock Distribution, or Return of Capital in that position is rejected with an error explaining why. A **Purchase** can still be opened and its Portfolio Attribute values edited, but changes to Transaction Date, cost, security, currency, or quantity are rejected. Transactions with no later activity on the lot are unaffected. To correct an out-of-order transaction, remove or adjust the later-dated activity first. Valuations are not restricted and can still be backdated, though a backdated valuation does not recalculate values already generated from later transactions.* --- ###### **Transactions in a Published SOI Period** When a Schedule of Investments is published for a fund through a given date, Investment Transactions dated on or before that date are locked. This preserves the reported position for periods that have already been published. Locked transactions behave as follows: - The transaction opens in view-only mode. A lock icon appears on the transaction row, and hovering over it explains that the transaction falls in a published period. - Editing is not available. This includes amounts, units, dates, entity allocations and portfolio attribute values. - Delete is not available, individually or through Delete Selected. If a selection includes locked transactions, the delete is blocked and the locked rows are identified. - New transactions cannot be backdated into a published period. Saving a transaction dated on or before the published date is rejected. - Transactions dated after the published date are unaffected and remain fully editable. Fund User Admins can see that a fund has been published through a given date, but cannot publish or unpublish a Schedule of Investments. To make a change to a transaction inside a published period, the Schedule of Investments must first be published through an earlier date, or unpublished. See [Viewing the Schedule of Investments](https://connect.arkpes.com/knowledge/portfolio-investments-viewing-the-schedule-of-investments?hsLang=en-us) for how publishing works and who can perform it. *Note: Published SOI locking is separate from the read-only behavior applied to transactions that have downstream activity on their lot. A transaction can be locked for either reason.* --- ###### **Step-by-Step: Download or Upload a Transaction Template** Users can create investment transactions in bulk using a template. To download the template: 1. Navigate to **Portfolio Investments → Investment Transactions**. 2. Click **Add New**. 3. Select **Download Template**. To upload a completed template: 1. Click **Add New**. 2. Select **Upload From Template**. 3. Upload the completed template file. Uploaded transactions will be validated before being created. --- ###### **Step-by-Step: Export Investment Transactions** Users can export **all transactions or selected transactions** from the Investment Transactions table. To export all transactions: 1. Navigate to **Portfolio Investments → Investment Transactions**. 2. Click **Export All**. The system generates a downloadable file containing all transactions currently displayed in the table. To export selected transactions: 1. Navigate to **Portfolio Investments → Investment Transactions**. 2. Select one or more transactions using the **checkboxes in the left column**. 3. Click **Export Selected**. The system generates a downloadable file containing only the selected transactions. --- ###### **Step-by-Step: Delete Investment Transactions** Users with appropriate permissions may delete transactions from the Investment Transactions table. Transactions in a published SOI period cannot be deleted. If your selection includes locked transactions, the delete is blocked and the locked rows are identified. To delete selected transactions: 1. Navigate to **Portfolio Investments → Investment Transactions**. 2. Select one or more transactions using the **checkboxes in the left column**. 3. Click the dropdown next to **Export All**. 4. Select **Delete Selected**. The selected transactions will be removed from the table. --- ###### **Best Practices** - Confirm the correct **transaction type** before entering transaction details. - Ensure **entity allocations reconcile** before saving the transaction. - Use **Save & Send to GL** when Journal Entries should be created or updated as part of the transaction workflow. - Confirm whether the fund has a published Schedule of Investments before editing or deleting historical transactions. - Record transactions in date order where possible. Changes made behind later-dated activity on the same lot are rejected. --- ###### **Next Steps** After recording investment transactions, users typically proceed to: - Update [**Valuations**](https://connect.arkpes.com/knowledge/portfolio-investments-recording-valuations?hsLang=en-us) - Review investment positions in the [**Schedule of Investments (SOI)**](https://connect.arkpes.com/knowledge/portfolio-investments-viewing-the-schedule-of-investments?hsLang=en-us) - Generate financial reporting through [**arkGL**](https://connect.arkpes.com/knowledge/getting-started-with-arkgl-creating-and-deleting-general-ledgers?hsLang=en-us) integration. - Learn about reviewing proposed Journal Entries, editing account mappings, and how Ark manages Journal Entries when Investment Transactions change with the [**Sending Portfolio Investment Journal Entries to arkGL**](https://connect.arkpes.com/knowledge/sending-portfolio-investment-journal-entries-to-arkgl?hsLang=en-us)guide. - [NEW Portfolio Investments](https://connect.arkpes.com/knowledge/new-portfolio-investments?hsLang=en-us#main-content) - [Portfolio Investment Uploading Guides](https://connect.arkpes.com/knowledge/new-portfolio-investments?hsLang=en-us#portfolio-investment-uploading-guides) - [Client Management](https://connect.arkpes.com/knowledge/client-management?hsLang=en-us#main-content) - [Client Portal Setup](https://connect.arkpes.com/knowledge/client-management?hsLang=en-us#client-portal-setup) - [Branding & Communication Settings](https://connect.arkpes.com/knowledge/client-management?hsLang=en-us#branding-communication-settings) - [Transaction & Metric Mapping](https://connect.arkpes.com/knowledge/client-management?hsLang=en-us#transaction-metric-mapping) - [Report Configuration](https://connect.arkpes.com/knowledge/client-management?hsLang=en-us#report-configuration) - [Feature Configuration](https://connect.arkpes.com/knowledge/client-management?hsLang=en-us#feature-configuration) - [Client Onboarding & Go-Live](https://connect.arkpes.com/knowledge/client-management?hsLang=en-us#client-onboarding-go-live) - [Data & Transaction Management](https://connect.arkpes.com/knowledge/data-transaction-management?hsLang=en-us#main-content) - [Transactions & Metrics](https://connect.arkpes.com/knowledge/data-transaction-management?hsLang=en-us#transactions-metrics) - [Fund Allocations](https://connect.arkpes.com/knowledge/data-transaction-management?hsLang=en-us#fund-allocations) - [Document Management](https://connect.arkpes.com/knowledge/document-management?hsLang=en-us) - [Financial Management](https://connect.arkpes.com/knowledge/financial-management?hsLang=en-us#main-content) - [General Ledger & Chart of Accounts](https://connect.arkpes.com/knowledge/financial-management?hsLang=en-us#general-ledger-chart-of-accounts) - [Journal Entries & Entity Tagging](https://connect.arkpes.com/knowledge/financial-management?hsLang=en-us#journal-entries-entity-tagging) - [Bank Integrations](https://connect.arkpes.com/knowledge/financial-management?hsLang=en-us#bank-integrations) - [Cash Receipts](https://connect.arkpes.com/knowledge/financial-management?hsLang=en-us#cash-receipts) - [GL Reports & Reporting Tools](https://connect.arkpes.com/knowledge/financial-management?hsLang=en-us#gl-reports-reporting-tools) - [Fund & Investor Management](https://connect.arkpes.com/knowledge/fund-investor-management?hsLang=en-us) - [Investor Communications](https://connect.arkpes.com/knowledge/investor-communications?hsLang=en-us#main-content) - [Capital Calls & Distributions](https://connect.arkpes.com/knowledge/investor-communications?hsLang=en-us#capital-calls-distributions) - [General Mailings](https://connect.arkpes.com/knowledge/investor-communications?hsLang=en-us#general-mailings) - [Product Updates](https://connect.arkpes.com/knowledge/product-updates?hsLang=en-us#main-content) - [Release Notes](https://connect.arkpes.com/knowledge/product-updates?hsLang=en-us#release-notes) - [User & Access Management](https://connect.arkpes.com/knowledge/user-access-management?hsLang=en-us#main-content) - [Admin Users & Teams](https://connect.arkpes.com/knowledge/user-access-management?hsLang=en-us#admin-users-teams) - [Contacts & Impersonation](https://connect.arkpes.com/knowledge/user-access-management?hsLang=en-us#contacts-impersonation) - [Authentication & Login](https://connect.arkpes.com/knowledge/user-access-management?hsLang=en-us#authentication-login) - [Audit & Activity Reporting](https://connect.arkpes.com/knowledge/user-access-management?hsLang=en-us#audit-activity-reporting) - [LP Portal](https://connect.arkpes.com/knowledge/lp-portal?hsLang=en-us) [![ARK\_\_Logotype\_fullcolor-1](https://connect.arkpes.com/hs-fs/hubfs/ARK__Logotype_fullcolor-1.png?width=200&height=68&name=ARK__Logotype_fullcolor-1.png "ARK__Logotype_fullcolor-1")](http://arkpes.com) [mailto:support@arkpes.com](mailto:support@arkpes.com) Copyright © 2025, Ark PES