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Linking Bank Transactions to Existing Journal Entries

This guide walks you through how to manually link a synced bank transaction to an existing journal entry in ark. This workflow is helpful when a journal entry was already created outside of Bank Feeds and needs to be reconciled to the matching transaction.

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What You’ll Learn

By the end of this guide, you’ll be able to:

  • Match a synced bank transaction to an existing journal entry

  • Search for eligible entries based on matching GL info

  • Confirm a successful link and view the connection

Who Can Use This Feature

This feature is available to:

  • Ark Client Admin users

  • Basic Admin users with appropriate fund access

Note: arkGL is available only on the full version of the ark platform. Contact sales@arkpes.com or your fund administrator if it’s not yet enabled.

Before You Begin

Make sure the following is true:

  • A synced bank transaction exists and is in "For Review" or "Excluded from GL" status

  • The journal entry exists in General Ledger > Journal Entries and is not already linked to another transaction

  • The journal entry and bank transaction match on:

    • Fund

    • GL account

    • Amount (total debit or credit)

    • Transaction date

Step-by-Step: Linking to an Existing Journal Entry

  1. Go to the Bank Feeds Page
    • Navigate to Banks > Bank Feeds and open the Hybrid or Data View tab
  2. Select the Bank Transaction
    • Check the box next to the bank transaction you want to link
  3. Click Link Existing Journal Entry
    • From the bulk actions toolbar, choose Link Existing Journal Entry
  4. Search for the Journal Entry
    • Use filters to search for matching entries. ark will surface entries that:
      • Match the transaction date
      • Match the total debit or credit amount
      • Are assigned to the same GL Account
      • Are not already linked
    • You can refine your search using:
      • Journal Entry Number
      • Amount
      • Account
      • Memo Tag
  5. Confirm the Link
    • Select the correct entry and click Save & Close
What Happens Next:

  • The transaction status changes to Submitted to GL

  • The View button appears next to the bank transaction, letting you see the linked entry

FAQ

Q: Why don’t I see the journal entry I want to link?
A: Ensure the entry matches on fund, GL account, amount, and date. If it's already linked, it won’t appear.

Next Steps

  • View linked journal entries in General Ledger > Journal Entries

  • Monitor transaction status from the Bank Feeds dashboard

 

For help, contact support@arkpes.com