---
title: How to Set Permissions on PDF Documents in ark
description: Control LP access to PDFs in ark by enabling or restricting download, print, and copy permissions. Apply settings during upload or update files in bulk.
---
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# How to Set Permissions on PDF Documents in ark
This guide walks you through how to manage PDF-specific permissions in ark, allowing you to control whether LPs can download, print, or copy text from PDFs. Permissions can be set during upload or adjusted at any time for individual or multiple files.
---
#### **Jump to a Section**
- [What You’ll Learn](https://connect.arkpes.com/knowledge/how-to-set-permissions-on-pdf-documents-in-ark#what)
- [Who Can Use This Feature](https://connect.arkpes.com/knowledge/how-to-set-permissions-on-pdf-documents-in-ark#who)
- [Understanding PDF Permissions](https://connect.arkpes.com/knowledge/how-to-set-permissions-on-pdf-documents-in-ark#understanding)
- [Step-by-Step: Setting Permissions During Upload](https://connect.arkpes.com/knowledge/how-to-set-permissions-on-pdf-documents-in-ark#step1)
- [Step-by-Step: Editing Permissions After Upload](https://connect.arkpes.com/knowledge/how-to-set-permissions-on-pdf-documents-in-ark#step2)
- [Tips & Best Practices](https://connect.arkpes.com/knowledge/how-to-set-permissions-on-pdf-documents-in-ark#tips)
- [FAQ](https://connect.arkpes.com/knowledge/how-to-set-permissions-on-pdf-documents-in-ark#faq)
- [Next Steps](https://connect.arkpes.com/knowledge/how-to-set-permissions-on-pdf-documents-in-ark#next)
---
#### **What You’ll Learn**
By the end of this guide, you’ll be able to:
- Set PDF permissions that control LP actions
- Use toggles to enable or restrict printing, downloading, and copying
- Apply permission settings in bulk or one by one
---
#### **Who Can Use This Feature**
- Basic Admin users
- Ark Client Admin users
---
#### **Understanding PDF Permissions**
When a PDF is uploaded to ark, three specific permissions can be managed:
| **Permission** | **What It Controls** |
| --- | --- |
| **Download** | Allows LPs to download the PDF to their device |
| **Print** | Allows LPs to print the PDF from within the portal |
| **Copy** | Allows LPs to copy and paste text from the PDF |
> These permissions are **enabled by default**. However, if a PDF had restrictions (e.g., password protection) before upload, those settings will still apply and will override the toggles set in ark.
---
#### **Step-by-Step: Setting Permissions During Upload**
1. Navigate to the **Documents** tab
2. Click into a folder and select **+ Add New \> Upload Files**
3. During the upload process, locate the **Download**, **Print**, and **Copy** toggles
4. Adjust each toggle based on how you want LPs to interact with the file
5. Complete the upload process by selecting the correct tags and clicking **Upload**
---
#### **Step-by-Step: Editing Permissions After Upload**
##### Bulk Edit Permissions
1. Go to the **Documents** tab
2. Select the checkboxes for the files you want to update
3. Click **Actions \> Bulk Edit**
4. Adjust the toggles for **Download**, **Print**, and **Copy**
5. Click **Apply** to save changes
##### Edit Permissions One by One
1. Locate the document in the file list
2. Scroll right to see the permissions columns
3. Toggle **Download**, **Print**, and **Copy** as needed
4. Changes save automatically
> For large batches, the **Bulk Edit** tool is recommended for speed and consistency.
---
#### **Tips & Best Practices**
- Use the impersonation feature to test how PDF permissions behave for LPs. This can be found in the Contacts' tab.
- If a PDF toggle is enabled but the action is still blocked, check if the original file has password protection or digital restrictions
---
#### **FAQ**
**Q: Why can’t a user print or download even when the toggle is on?**
A: The original PDF may have restrictions embedded before upload. You’ll need to re-save the file without restrictions and re-upload.
**Q: Can I remove permissions after the file is published?**
A: Yes. Permissions can be changed anytime, even for published documents.
---
#### **Next Steps**
- To control visibility over time, refer to [How to Archive Documents in ark](https://connect.arkpes.com/knowledge/how-to-archive-documents-in-ark?hsLang=en-us)
- For uploading and organizing files, visit [How to Upload, Tag, and Manage Documents in ark](https://connect.arkpes.com/knowledge/how-to-upload-tag-and-manage-documents-in-ark?hsLang=en-us)
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