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How to Add, View, and Manage Funds in ark

This guide walks you through how to add new funds, customize your view in the Funds tab, and update fund details using the ark Admin Portal. You can add funds individually or in bulk using a CSV template and adjust how fund data is displayed for easier navigation.

Note: Adding funds is a foundational step in setting up your ark portal. Other records—like investors and transactions—must be linked to a fund.

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What You’ll Learn

By the end of this guide, you’ll be able to:

  • Add new funds individually or via template

  • Customize and filter fund data in the Funds tab

  • Edit fund details and wiring information

  • Confirm and manage uploaded fund records

Who Can Use This Feature

This feature is available to:

  • Basic Admin users

  • Ark Client Admin users

Step-by-Step: Adding New Funds

1. Go to the Funds Tab

From the left-hand navigation, select Funds to access your full fund list.

2. Click "+ Add New"

Click the + Add New button at the top right of the page to see your options.

3. Choose Your Preferred Method
New Fund (Manual Entry)

  • Select New Fund to create a fund directly in the platform.

  • Fill in all required fields:

    • Name

    • Inception Date

    • Fund Currency

    • Fund Legal Type

    • Fund Type

    • Fund Entity Type

  • You can also add wiring info or team members using the buttons at the top of the fund record.

  • After saving, reach out to support@arkpes.com or your team's admin to ensure the fund is added to your team and included in Capital Account Statements.

Upload From Template (CSV Import)

  1. Select Download Template to access the upload format

  2. Fill in required fields in the spreadsheet:

    • fund_name

    • fund_inception_date (formatted as MM/DD/YYYY)

    • fund_currency

    • fund_entity_type (formatted as Main Fund, SPV, GP Entity, Side Fund, Management Company, Blocker, Splitter, Co-Investment, AIV or Other)
    • fund_type (formatted as Private Equity, Venture Capital, Fund of Funds or Real Estate)
    • fund_legal_type (formatted as LP, LLC, Corporation, Ltd. or Other)

  3. Remove the uuid column before uploading

  4. Save the file as a .csv

  5. Click + Add New > Upload From Template, attach your file, and click Upload

For funds linked to different teams or reporting types, fill out optional columns like:

  • Fund Reporting Period (e.g., 60 day)

Once your upload is complete, contact support@arkpes.com to ensure the funds are assigned to the appropriate team and report structures.

Step-by-Step: Customizing Fund Views

You can tailor the fund list display to your needs using the gear icon in the column header row.

Customize Your View

  • Show or hide fields like: Name, Committed, Unfunded, % Called, Valued, and As Of

  • Drag columns left or right to rearrange

  • Resize columns to improve visibility
    Your customized layout is saved for your user profile and reloaded each time you visit the page.

Step-by-Step: Editing Fund Details

To view or update a fund:

  1. Navigate to the Funds tab

  2. Click View next to the fund name

  3. Make updates to wiring info, fund classifications, and other details using the edit tools at the top of the page

  4. Changes are saved in real time and can be revisited anytime

Tips & Best Practices

  • Save your upload file as a .csv with only one worksheet and no formatting or formulas

  • Use consistent fund names and inception dates in MM/DD/YYYY format

  • Review values in the upload template using the “List” tab to ensure accepted formats (e.g., for Fund Type, Fund Entity Type, etc.)

  • Each fund record should appear only once in the upload file

  • For smooth team access and reporting, notify support@arkpes.com after adding new funds

FAQ

Q: How can I confirm my fund upload was successful?
A: Go to the Upload History tab in the left-hand navigation. There you’ll see upload status, and can download a file if updates are needed.

Q: Can I make changes to a fund after it’s uploaded?
A: Yes. Simply click View in the Funds tab and use the on-screen tools to update details or re-upload to adjust records in bulk.

Q: What if a fund doesn’t appear after uploading?
A: Confirm that the fund has been added to your team by reaching out to support@arkpes.com or your team's admin.

Next Steps

 

If you have any questions, reach out to us at support@arkpes.com - we're here to help!