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GL Reports Overview

This guide walks you through each of the nine available General Ledger (GL) reports in ark. These reports are available in the ark platform under General Ledger > Reports. Use them to review GL activity, track fund financials, and validate journal entry data.

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What You’ll Learn

By the end of this guide, you’ll know how to:

  • Run all GL-related reports across funds and ledgers

  • Apply filters to view specific data (Funds, GLs, Accounts, etc.)

  • Understand the structure and purpose of each report

  • Click into and validate underlying journal entry line items

  • Export report data for reconciliation or audit use

Who Can Use These Reports

These GL Reports are available to:

  • Ark Client Admin users

  • Basic Admin users with fund access

  • Fund User Admins with team-based fund permissions

Note: These reports respect your platform permissions. You’ll only see funds and ledgers assigned to your user or team.

Before You Begin

Make sure you:

  • Have reviewed your Chart of Accounts and Financial Statement Mapping

Filter Best Practices

Across all reports, use filters to target the data you need:

  • Fund & GL filters: Only GLs of the same currency can be selected at once.

  • Account filters: These are dynamically scoped to the Fund and GL selections.

  • Status: Use to show Draft and/or Posted entries.

  • Suppress if 0: Toggle to hide unused or zero-value lines. Recommended ON by default.

Report Structure (Applies to All GL Reports)

Each report includes:

  • Filter panel with required and optional selections

  • Columns to display report data (Monthly, Quarterly, ITD, etc.)

  • Export functionality (CSV)

  • Click-through to line-level journal entry details

Report Overviews

Trial Balance

Use this report to validate ledger balances and confirm debits = credits across selected accounts.

  • Columns: Start Balance, Debits, Credits, End Balance

  • Available date groupings: ITD

  • Great for tie-outs and reconciliation checks.

Balance Sheet

Use this report to view financial position as of a specific date.

  • Sections: Assets, Liabilities, Partners Capital

  • Grouped using FS Mapping logic

  • Click into balances to see all journal lines contributing to each line

Balance Sheet – Custom

Same as Balance Sheet, but groups by FS Display Name instead of Account Name.

  • Allows more tailored views for investor-ready reports

  • Includes additional rows under Partners Capital (Net Income, Retained Earnings)

  • Customize this Balance Sheet by editing FS Display Name in the Chart of Accounts

Income Statement

Use this report to view the fund’s revenue, expenses, and gains/losses over a time period.

  • Sections: Income, Expense, Gain/Loss

  • Totals = Income + Gain/Loss – Expense

  • Defaults to current year-to-date

Income Statement – Custom

Same structure as above, but grouped by FS Display Name.

  • Supports custom date ranges

  • Use for cleaner reporting layouts or specific audience views

  • Customize this Income Statement by editing FS Display Name in the Chart of Accounts

General Ledger Report

Use this report to see all journal activity line-by-line by account.

  • Includes journal #, memo tags, and amounts

  • Great for audit trails and detailed transaction reviews

Statement of Changes in Partners Capital

Use this report to track capital contributions, distributions, and allocations by partner.

  • Shows beginning balance, activity, and ending balance

  • Fund-level and partner-level breakdowns

  • Best used after allocations and distributions are finalized

Unrealized SOI

Use this report to track active (unsold) investment positions.

  • Shows quantities, cost, FMV, MOIC, and valuations

  • Pulls from transactions (Purchases, Valuations, Splits, etc.)

  • Run as-of a specific date

Realized SOI

Use this report to track investments that have been sold or written off.

  • Shows realized value, gain/loss, MOIC, and dates

  • Run as-of a specific date

  • Complements Unrealized SOI for full investment lifecycle review

Best Practices

  • Use "Suppress if 0" ON for cleaner report views

  • Grouping logic relies on COA & FS Mapping – review it periodically

  • For side-by-side comparisons, select Monthly or Quarterly columns

  • Validate totals by clicking through to line-level data

  • Use the General Ledger Report to investigate unexpected totals

  • Double-check filters if you’re missing data:

    • Fund, GL, or Status

    • FS Mapping setup

    • Date range coverage

FAQ

Q: How do I know which journal entries are included in a report balance?
A: Click into any number to open the Line Detail view. This will show the starting balance (if applicable), all transactions, and a link to each journal entry.

Q: Can I edit journal entries from the report?
A: Yes - if the entry is in Draft status and your role allows it. FUA users cannot edit entries.

Next Steps

Once you’re comfortable running reports:

  • Reconcile trial balances monthly

  • Share GL and Income Statement exports with auditors or fund admins

  • Review FS Mapping configurations annually or during onboarding

  • Use SOI reports to prepare investor updates or LP communications

Need support? Contact us at support@arkpes.com - we’re here to help.